For bookkeepers, CPAs, and tax preparers · Updated October 13, 2026
Bookkeeping and accounting leads: new Florida businesses in their first weeks
A new owner faces sales tax, payroll, an entity tax decision, and an annual report in year one, usually alone. FiledToday sends your county's new businesses each weekday with the owner's phone number.
Free sampleNo cardOwner phone on every lead
Short answer
How do bookkeepers and CPAs find new business clients in Florida?
Start with new business filings: those owners have the most first-year deadlines and, usually, no accountant yet. Between August 17 and October 9, 2026, Florida registered about 10,513 new businesses a week. FiledToday sends the ones in your county each weekday with the owner's name, phone number, and full mailing address, for $99 to $249 a month per county.
- New Florida businesses a week10,513
- In industries that hire or collect sales tax2,217 a week
- Busiest countyMiami-Dade, 1,870 a week
- On every leadOwner, phone, mailing address
- Price$99 to $249 a month per county
Year one
What does a new Florida business have to handle in year one?
Each one is a reason for a short, useful first call, and a deadline the owner usually doesn't know about yet.
Sales tax registration
A business that sells taxable goods or services registers with the Department of Revenue before it starts.
Reemployment tax
Owed once a business pays $1,500 in wages in a quarter or has an employee in 20 weeks of a year (DOR).
New hire reporting
Every employer reports new hires within 20 days, plus contractors paid $600 or more a year (s. 409.2576).
The S corporation decision
Form 2553 is due within 2 months and 15 days of the start of the tax year it should cover.
The first annual report
A 2026 filing files its first Sunbiz annual report between January 1 and May 1, 2027. After that, a $400 late fee.
A federal tax return
Which one depends on how the company is taxed, the question most new owners can't answer yet.
Who to call first
Which new businesses should bookkeepers and CPAs call first?
- Businesses that will hireRestaurants, contractors, cleaning companies, salons, and medical practices reach payroll and reemployment tax fast.
- Businesses that collect sales taxRetail, food, and many service businesses have to register before they open.
- Contractors and trucking companiesJob costing, 1099s, vehicles, and equipment make do-it-yourself books messy quickly.
- Owners filing more than one companySeparate entities need separate books.
- Businesses near your officeLocal clients are easier to meet and keep.
The first call
What to say on the first call
"Hi, is this [name]? This is [your name] with [firm] in [city]. I saw [business name] just registered with the state, congratulations. I help new businesses around [county] set up their books, payroll, and sales tax so nothing sneaks up on them. Have you picked someone for that yet?"
Lead with what the owner is about to deal with, not with what you sell.
Before you dial, check the calling rules. The TCPA, Do Not Call lists, and Florida's calling hours apply to every industry.
The full playbook, with Florida deadlines and follow-ups: How to get bookkeeping clients →
The list
What's on every lead?
- Business name, entity type, and filing date
- The full principal and mailing address from the filing
- Owner or officer name
- The owner's phone number on every delivered lead, with email and website when found
- A category from the business name (contractor, restaurant, salon, trucking, and so on)
Delivered each weekday morning by email, Google Sheets, or CSV, filtered to your county. Holding companies, filing services, and out-of-state entities are removed first.
Straight talk
What these are, and aren't
- They are every business that just registered in your county, with the ones that will hire, collect sales tax, or carry inventory sorted first if you ask.
- They aren't inbound requests. The owner hasn't asked anyone for help yet. You can be the first call, not the fifth.
- They're public, but rarely called. Anyone can download the state's filings, but the files have no phone numbers and are full of holding companies, so almost no one works them. You get each business the morning after it registers, with the owner's number already found.
Lead sources
How do new-business lists compare to other bookkeeping and accounting leads?
| Lead source | What you get | Timing | Usually priced |
|---|---|---|---|
| Referrals | An owner a client or banker vouches for | Whenever one comes | Free, but unpredictable |
| Directory and marketplace leads | An owner who searched for help and contacted several firms | When they're ready to buy | Per lead or subscription |
| Networking groups | Relationships with other local professionals | Slow and steady | Dues and time |
| New-business lists (FiledToday) | Businesses registered in the last few days, with the owner's phone | Days after filing | Flat monthly price per county |
Referrals bring most firms their best clients. A new-business list fills the gaps between referrals with owners who don't have an accountant yet, while the first deadlines are still ahead of them.
Where are the most new businesses?
| County | New businesses | Per week |
|---|---|---|
| Miami-Dade | 14,587 | 1,870 |
| Broward | 8,683 | 1,113 |
| Palm Beach | 6,192 | 794 |
| Orange | 5,529 | 709 |
| Hillsborough | 4,967 | 637 |
| Lee | 2,946 | 378 |
| Duval | 2,850 | 365 |
| Pinellas | 2,729 | 350 |
| Polk | 2,399 | 308 |
| Pasco | 1,863 | 239 |
Aug 17 to Oct 9, 2026. Every county has its own page with weekly counts, top cities, and its price. All 67 counties →
Industries that hire or collect sales tax
| Category (from business name) | Filings | Per week |
|---|---|---|
| Construction and trades | 3,350 | 429 |
| Transportation and trucking | 3,154 | 404 |
| Health and medical | 2,410 | 309 |
| Retail | 2,340 | 300 |
| Cleaning and janitorial | 1,779 | 228 |
| Automotive | 1,592 | 204 |
| Beauty and personal care | 1,392 | 178 |
| Restaurants and food | 1,277 | 164 |
Counted from business names that say what they do. Many new businesses have names like "Blue Palm Group LLC" that don't, so the real numbers are higher.
How it works
From state filing to your first call
- 1
Get a free county sample
Recent filings for your county with owner phone numbers, in the same format as the daily list. Request it here.
- 2
Pick your county
$99 to $249 a month by county size, month to month. Tell us what you sell and we sort the list to fit. See pricing.
- 3
Call new owners each morning
The list arrives before your first call, while the businesses are days old.
Questions
Questions about bookkeeping and accounting leads
What are bookkeeping and accounting leads?
Business owners who may need bookkeeping, payroll, tax preparation, or advisory services. They come from referrals, directories, and marketplaces, or from public records like new business filings, which reach owners before their first tax deadline.
When do new businesses hire a bookkeeper?
Often when the first obligation lands: the first payroll, the first sales tax return, a lender asking for financials, or the first annual report and tax return. Calling in the first weeks puts you in front of them before that.
Which new businesses are the best bookkeeping prospects?
Businesses that will have employees, collect sales tax, or carry inventory: restaurants, retail, contractors, salons, and service companies with crews. Single-owner consulting companies usually need less help early.
How much does it cost?
Plans run $99 to $249 a month depending on county size, billed month to month, with no per-lead charges. The free county sample needs no card and does not start a subscription.
Other teams that use the list
Counts: new Florida LLC, corporation, and partnership filings between August 17 and October 9, 2026 (all filings in the county table; categories counted from business names), from the Florida Division of Corporations daily files. Methodology. Filing and tax rules are summarized for prospecting, not legal or tax advice.
Get this week's new businesses for your county.
Free county sample with owner phone numbers. Tell us what you sell and we'll put the businesses most likely to need it at the top.